What is the best project management

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The 8 best project management tools in comparison

in the large supply jungle of project management tools it is difficult to keep track of things. A broad portfolio, especially of cloud-based software solutions, makes it difficult for the user to make a decision. In our Project Management Software Market Overview of the most popular tools, we answer the crucial questions:

What is the right tool for your own company? Which web-based project management software enables a successful teamwork and is it also lived by the employees? Which tool do I have full GDPR compliance?

Criteria for a project management software

Good project management software that supports you profitably in your day-to-day business is primarily characterized by the following factors:

  • Intuitive user guidance: Ease of use enables a quick project start and saves time-consuming reading of software manuals.
  • Data security and data protection: The protection of personal data and company knowledge is an indispensable requirement.
  • Customer service: A personal and precise customer service supports the project team with application questions and relieves the company's own user support.
  • Practice orientation: A tool with a strong practical orientation provides optimal support in day-to-day business and offers exactly the functions that are really necessary for agile teams - from practice for practice.

Project management software 2021: market overview and comparison

The following comparison of 8 of the most popular project management software applications continues with the software solutions of Asana, Trello, Wrike, Inloox, MS Project, awork as factro apart and offers you a first good overview:

  1. factro
  2. Asana
  3. Trello
  4. Wrike
  5. InLoox
  6. MS Project
  7. awork
  8. OpenProject

1. factro

Quick start thanks to ease of use

The Ease of use becomes recognizable in the intuitive handling of functions. Even beginners who have not dealt with PM tools before will quickly find their way into the structure and functions of factro a. The Team can get started right away - without a lot of training.

The claim of factroto make the operation as intuitive as possible, can quickly be experienced in one's own handling. The drag & drop function simplifies operation and makes it light as a feather. Functions are quickly comprehensible and each user can choose the project view with which he can work best: structure plan, Gantt diagram, Kanban, table.

Interfaces available

Meanwhile offers factro next to one CSV export and an Outlook synchronization also an open REST API including webhooks, so that the connection to your own system landscape is much easier to implement and data can be exchanged between different solutions.

In addition, the web-based project management software has an overview of the resource utilization, with which you can better keep an eye on the workload of your team. This enables capacity planning with an efficient distribution of tasks and better project planning and control.

German data protection standard

factro is a Cloud-based project and task management tool with a server location in Germany (Frankfurt / Main). So be Data security and EU GDPR including BDSG (new) conformity adhered to. Data security is guaranteed by a certified data center in Germany and high encryption standards for data transfer. A detailed overview of the data protection standards of factro can be found at this point.

Personal customer service - tangible contacts

What factro in addition, is the personal customer service and thus Tangible contact persons on site. Contacting can be both by phone, email and chat happen within the cloud.

Strong practical relevance is reflected in the tool

Who is for factro decides, also decides for more than 25 years of experience and expertise in management consulting. Thanks to its strong partner SCHUCHERT MANAGEMENTBERATUNG, the tool has a unique practical orientation. It is specially adapted to the needs of modern leadership and teamwork. The user quickly recognizes this experience in the tool.

Factro also offers for companies Program introductions, training courses on site or remotely as well as professional advice on various topics in project management. This offer sets the tool apart from the rest of the PM software solutions.

2. Asana

Software from the cloud

Asana is like Trello, Wrike, InLoox and factro - one Cloud based project management software and thus offers the user Software as a service at. This means that the user pays for the right to use the software and thus for a service that provides the Maintenance of software, software updates and data backups takes over. Installation is not required, as the software works via the Internet and a web browser.

User-friendly operation

When starting Asana that falls directly on you easy handling of the tool. For some users it may seem too colorful and playful, but that is a matter of taste. The Functions are kept lean and reduced to the bare essentials. This also ensures high usability on the smartphone. In some places would be additional features - such as predecessor / successor relationships between tasks, milestones - or project views desirable.

Personal customer service is chargeable

Asana offers one Customer service at. This will only be from the paid versions made available. Here the user has to decide whether he wants the numerous help in the program, explanatory videos and the large (English-speaking) Asana-Community sufficient.

How important is it to you to have a constant personal contact person - from trying it out to using the tool individually? Do you want your specific questions and those of the team to be answered precisely in the free version? Even if the operation does not require an IT specialist. In order to find your way around the tool, a customer service is helpful in case of individual questions.

Server location in the USA

The project management software Asana has a US server location. Your company data is not stored in Germany, but in the USA. Since the IT infrastructure is operated in the USA, data protection law there also applies. For some organizations and institutions that require data storage in the European economic area, this can be a knockout criterion.

3. Trello

Kanban board as the only project visualization

Trellos simple and clear view is user friendly. The Kanban Board view can be created as a workflow or as a kind of “sticky note”. The simplicity of Trello is of course also due to the fact that no diversity of views available is.

A project or workflow can only be organized in the form of boards. Helpful views like a Gantt chart, one To do list or a Work breakdown structure absence. For those who want to visualize projects and thus create quick and intuitive access to complex project content, a pure Kanban board view is not enough.

Conditional data protection

Trello is also web-based as project management software and has - like Asana - one US server location, what a missing BDSG (new) conformity has the consequence. Anyone who values ​​data security and the protection of personal data must make a “compromise” at this point. His company data are stored in locations outside of Europe.

Online help, but no personal customer service

Users who would like to take advantage of personal service will be with Trello not found. However, there are alternatives - such as YouTube tutorials and static texts - offered on the homepage. Although these do not replace personal contact persons, they give the user initial answers.

Not a tool for complex projects

Who his way of working with Trello would like to digitize professionally quickly reaches its limits. The very simple functions mean that complex projects and work processes can no longer be mapped. The comparison between Trello and factro provides further information on the features of Trello and also takes up the topic of “practical background”.

For one completely agile way of working Trello a very good solution. If you come from a more traditional environment, you will certainly be better off with a hybrid of classic and agile. Because a Gantt chart, a cross-project view, time recording & controlling and a few other features will be available at Trello not found.

4. Wrike

Great handling of functions

The PM software Wrike impresses with one very large range of functions and also offers various integrations to (e.g. to Google Drive, box and iCal). Particularly noteworthy is the marketing module with sophisticated workflows including briefing, checking and approval functions.

Requires a lot of training

The large range of functions has its price: Wrike initially appears clean in design and clearly structured. However, a newcomer quickly notices the "hurdles" of this tool: The range of functions goes with one comprehensive discussion, familiarization and, if necessary, training hand in hand.

GDPR compliant

The European server location of the Californian provider is located in Amsterdam. Wrike is GDPR compliant and hosts - unlike Asana and Trello - the user data in the European economic area.

Limited contact options

Customer service is possible, but only via the contact form ("Submit ticket"). There you can also give your telephone number and ask for a call back. Videos (very few in German) and tutorials can of course help, but are often more time-consuming compared to tangible contact persons. Also one Help page or an (English-speaking) support chat are offered.

5. InLoox

SaaS and on-premise solution

InLoox offers a On-premise as well as a SaaS solution at. Both cloud computing-savvy users and fans of installed software solutions will have a chance. At first glance, the design looks like other tools rather traditional.

Conservative in service

The user quickly notices that the usability is proving to be much more difficult than was initially expected. Creating tasks or changing project status - these application methods take longer than with many other tools. This leads to a User experience that creates the desire for easier usability.

GDPR-compliant and German server location

Data security is ensured by server locations in Germany (Frankfurt am Main and Magdeburg). InLoox offers full GDPR compliance.

Direct customer service

For many users, the customer service of a software is an essential criterion, because the online affinity also differs within a project team. The InLoox team can Contact us directly by phone and email or call us back by request arrange.

6. MS Project

On-premise solution with maintenance effort

MS Project is a On-premise solutionwhich not only requires pre-installation by the user. The user is also given the Responsibility for updating and functionality of the software and given their updates.

Data backup and data protection - in user hands

The data backup is the responsibility of the user to perform backups. Your own IT staff are therefore responsible for data security. However, cloud-based solutions offer data security that is guaranteed by experts.

The following question becomes relevant at this point: Are professional providers who deal with the topic of "data security" on a daily basis not more suitable for this task? This question must be answered individually.

In-depth application knowledge required

In addition, the work continues MS Project In-depth knowledge of software functions (as well as project management) is required. New users of the software must therefore first deal intensively with the method of applicationto start working.

The immediate start? Delayed. Working in a team? Is not possible task-related. The focus of MS Project lies in project planning and less in project implementation.

No personal customer service from Microsoft

The customer service of MS Project limited to the help center in the online area. User questions are filtered out with the help of search queries. If you reach your limits when planning with the help of the software, you have to search independently for a suitable answer. This represents an additional effort.

A solution for the project planner - not for the project team

Working with the entire team is very difficult or even impossible with this project management solution. The software is mainly focused on that Planning, control and resource management at the level of the project manager tailored. MS Project is therefore not a project management software that can be used to improve the team spirit.

7. awork

Young tool with a refreshing look

awork is a relatively new, young tool with a fresh look. The surface is slim and easy to use, in terms of depth, however, the range of functions is not yet expanded at every point. The tool offers integrations with, among others, Slack and Zapier, further integrations can via API be made.

Free version with 3 projects

Awork is currently available in two chargeable tariffs, but not in a free version. awork can be tested for 14 days, but it cannot be used free of charge afterwards.

Cloud solution with German servers

Different to MS Project or InLoox is awork a pure one Cloud tool as a SaaS solution. The company relies on a German server location and is therefore GDPR-compliant. If you have any questions, the support can be contacted by phone, chat or email.

8. OpenProject

Open source solution for connoisseurs

OpenProject is thanks to the Open source approach especially interesting for trained users who have their own server hardware and be able to operate the facility independently. Alternatively, the project management software is available as a web-based cloud solution.

Free version for self-installation

However, this only applies to the chargeable tariffs. Who on the Free version would like to fall back, this can only install on your own hardware. In terms of features, the open source tool offers, among other things, user-defined fields, a Gantt chart and an integrated wiki.

In the paid tariffs, users can also use agile boards, a full-text search and automatable workflows. However, there is no app for on the go, OpenProject is primarily designed for use on the computer.

Personal service only at an additional cost

The free support options are limited with OpenProject. Users of the free Community Edition can get help via the forum or online manuals. The paid tariffs also include e-mail support with a response time of 8 hours. Personal contact via telephone and the option to create tickets is available only with “Premier Support” for 980 euros per month.

Conclusion: factro convinces as an all-round solution for the demanding team player

Various project management software providers come into question for successful project management. A Variety of offers on the market does not make it easy for the interested user to make a quick decision for a specific tool. The criteriaThis market overview of project management tools is based on: Highest data security and data protection, customer service, usability and practical orientation.

The user must first make the decision whether to use a On-premise or a cloud solution prefers. The low maintenance effort speaks for a cloud-based solution. A clear advantage of one Software as a Service (SaaS) is clearly in the uncomplicated and location-independent access to the application. This makes collaboration cross-border and modern.

This comparison of seven of the most popular project management software solutions shows: The range of tools differs in terms of the requirements. The All of these are provided by factro - the software for task and project management - Fulfills.

So if you value a user-friendly solution with the highest data security, EU-GDPR and BDSG-new conformity, personal and free customer service and a practice-oriented orientation of the project management solution, that lies with factro spot on.

“The visually appealing web app factro offers all functions for professional task and project management and is intuitive, self-explanatory and very easy to use. "HUBSPOT

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Mahir Kulalic writes in the factro blog with a passion for technology, tools and trends.